US Privacy Notice

Last Updated December 2023


OVERVIEW

This US Privacy Notice (the “US Notice”) applies to you if you are located in the United States of America. If you are located in the United Kingdom or Europe, please click here.

This website is operated by Women in eDiscovery (“WiE”), also referred to in this Notice as “we” or “us”. WiE is committed to protecting and respecting your privacy. This Notice describes how we will collect and use your information (which includes your personal data), both from your use of this website and through any services that we may provide to you and the rights you have in relation to your information.

If you have questions, comments, or concerns about this US Notice or our processing of personal data, please see the bottom of this US Notice for information about how to contact us. 

Please review the following to understand how we process and safeguard personal data about you.By using any of our Services, whether by visiting our website or otherwise, and/or by voluntarily providing personal data to us, you acknowledge that you have read and understand the practices contained in this US Notice. This US Notice may be revised from time to time, so please ensure that you check this US Notice periodically to remain fully informed.

PERSONAL DATA WE COLLECT

We collect information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household (“personal data”). In addition, we may collect data that is not identifiable to you or otherwise associated with you, such as aggregated data, and is not personal data. To the extent this data is stored or associated with personal data, it will be treated as personal data; otherwise, the data is not subject to this notice.

You have choices about certain information we collect. When you are asked to provide information, you may decline to do so; but if you choose not to provide information that is necessary to provide any aspect of our services, you may not be able to use those services.

CATEGORIES OF PERSONAL DATA WE COLLECT

The personal data we collect about you depends on the particular activities carried out through our website and the particular services we provide to you. We will collect and use the following personal data about you:

    • your name, address and contact information, including email address and telephone number;
    • your employment details including your employer and position;
    • information to check and verify your identity, e.g. date of birth;
    • your gender, if you choose to give this to us;
    • location data, to add you to the correct Chapter (this is the local WiE group you will be a member of and depends on your location);
    • details of any information, feedback or other matters you give to us by phone, email, post or via social media;
    • your account details, such as username and login details;
    • your activities on, and use of, our website;
    • your professional interests;
    • your professional online presence, e.g. LinkedIn profile;
    • your contact history;
    • information about the services we provide to you;
    • information about how you use our website;
    • your responses to surveys;
    • your WiE conference participation; and
    • special membership recognition

You must provide certain personal data to apply for membership with WiE. 

HOW WE USE YOUR PERSONAL DATA

We collect and process your personal data for the following purposes:

    1. Operational Uses. We make use of your personal and non-personal data for our general business operations, including communicating with you, providing our services, providing information about our services, improving our services, and complying with applicable legal requirements.
    2. Third Party Uses.  We may disclose personal data to our service providers to allow them to provide services to you, to assist in carrying out your requests and in connection with our marketing efforts.
    3. Legal Uses.  We may disclose information we maintain, including personal data, (1) when permitted or required to do so by law; (2) in response to a request from a law enforcement agency or authority or any regulatory authority; and/or (3) to protect the integrity of the Services or our interests, rights, property, or safety, and/or that of our users and others.
    4. Marketing Uses. Marketing our services to you, including sending you messages about the services we offer. We also may contact you about other WiE activities or news, or about opportunities to support WiE.

We will not use the personal data we collected for materially different, unrelated, or incompatible purposes without providing you with notice and obtaining your consent.

WHO WE SHARE YOUR PERSONAL DATA WITH

We routinely share personal data with:

    • third parties we use to help us run our business and deliver our services to you, e.g. third party email providers, storage hosts, website hosts and website analytics providers; and
    • our sponsors who assist with hosting or sponsoring WiE events if a member has signed up to attend the conference.
We only allow those organizations to handle your personal data if we are satisfied they take appropriate measures to protect your personal data.

We or the third parties mentioned above occasionally also share personal data with:

    • our external auditors, e.g. in relation to the audit of our accounts, in which case the recipient of the information will be bound by confidentiality obligations;
    • our professional advisors (such as lawyers and other advisors), in which case the recipient of the information will be bound by confidentiality obligations; and
    • law enforcement agencies, courts, tribunals and regulatory bodies to comply with our legal and regulatory obligations.

YOUR CHOICES

You have choices about certain information we collect about you, how we communicate with you, and how we process certain personal data. When you are asked to provide information, you may decline to do so; if you choose not to provide information that is necessary to provide some of our services, you may not be able to use those services. In addition, it is possible to change your browser settings to block the automatic collection of certain information.

OTHER IMPORTANT INFORMATION ABOUT PERSONAL DATA AND THE SERVICES

  1. Collection of Personal Data from Children. Given the nature of our website, we do not expect to collect the personal data of anyone under 18 years old. If you are aware that any personal data of anyone under 18 years old has been shared with our website please let us know so that we can delete that data.
  2. Third-Party Websites and Services. As a convenience, we may reference or provide links to third-party websites and services, including those of unaffiliated third parties, our affiliates, service providers, and third parties with which we do business. When you access these third-party services, you leave our website, and we are not responsible for, and do not control, the content, security, or privacy practices employed by any third-party websites and services. You access these third-party services at your own risk. This US Notice does not apply to any third-party services; please refer to the Privacy Notices or policies for such third-party services for information about how they collect, use, and process personal data.
  3. Business Transfer. We may, in the future, sell or otherwise transfer some or all of our business, operations or assets to a third party, whether by merger, acquisition or otherwise. Personal data we obtain from or about you via the Services may be disclosed to any potential or actual third-party acquirers and may be among those assets transferred.
  4. Do Not Track. We do not use analytics or tracker systems that process personal data about your online activities or across third-party websites or online services.

MODIFICATIONS AND UPDATES TO THIS PRIVACY NOTICE

This US Notice replaces all previous US disclosures we may have provided to you about our information practices with respect to our services. We reserve the right, at any time, to modify, alter, and/or update this US Notice, and any such modifications, alterations, or updates will be effective upon our posting of the revised US Notice. Your continued use of the website and our services following our posting and/or your acknowledgement of any revised US Notice will constitute your acknowledgement of the amended US Notice.

APPLICABILITY OF THIS PRIVACY NOTICE

This US Notice governs your use of the website and our services to you within the US. This US Notice applies regardless of the means used to access or provide information through our services.

This US Notice does not apply to information from or about you processed by third parties for their own needs acting as data controllers (including via their services, applications, websites or advertisements) as part of or associated with our services. The collection or receipt of your information by such third parties is subject to their own privacy policies, statements, and practices and under no circumstances are we responsible or liable for any third party’s compliance therewith.

ADDITIONAL INFORMATION AND ASSISTANCE

If you have any questions or concerns about this US Notice and/or how we process personal data, please contact us at: privacy@womeninediscovery.org.


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Women in eDiscovery is a 501(c)(6) Nonprofit Organization

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